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Author Topic: C&R Bound Book  (Read 4116 times)

Thernlund

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C&R Bound Book
« on: February 28, 2013, 02:15:50 pm »
Question:  Is digital not allowed?  Must it be hard copy?

I have several spreadsheets I keep online for various things, one of which being my gun inventory.

Can I not do that for a C&R bound book too?   :confused


-T.

ArizonaGunOwners.com

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    JesseL

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      • Lambert Gunworks LLC
    Re: C&R Bound Book
    « Reply #1 on: February 28, 2013, 03:44:06 pm »
    http://www.atf.gov/firearms/faq/licensees-records-required.html#computer-records

    Quote
    Q: May a licensee maintain computer records in lieu of the “bound book?”

        Yes. The Director of Industry Operations or other designated ATF official must approve a request for a record-keeping variance before the licensee may use a computer system in lieu of the “bound book” record required by the regulations.

        [27 CFR 478.22 and 478.125(h)]

    Thernlund

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    Re: C&R Bound Book
    « Reply #2 on: February 28, 2013, 04:08:29 pm »
    Must approve, hm? 

    Hmmm.


    -T.

    Craig010

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    Re: C&R Bound Book
    « Reply #3 on: March 03, 2013, 09:05:42 pm »
    I have a template I use and just print out pages as I need  them.  I thought about using a spreadsheet when I got my C&R but when I learned it had to be pre-approved by ATF I decided it wasn't worth the effort.  In addition to the pages for my 'bound book' that I keep in loose leaf document protectors, I keep a loose leaf document protector, in sequence with my entries that contains all supporting documentation such as bill of sales, auction sales, and FFLs if one is provided with the weapon when I purchase it.  Guess my OCD kicked in when I got my license.  LOL  ~Craig
    Craig King
    King's Armory, LLC
    Sierra Vista, AZ  85635
    http://www.kingsarmory.biz
    Glock Certified Armorer

    RugerDave

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    Re: C&R Bound Book
    « Reply #4 on: March 04, 2013, 07:05:42 am »
    Do both. Keep digital records back up remotely and bound book. Go to Office Max or somewhere similar and have the record log pages bound. 50 pages or so should do for you. Cost under $10 I believe. File by Date and last name, it helps. The more organized you appear the better the inspections will go. I hope this helps.

    Gaston34

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    Re: C&R Bound Book
    « Reply #5 on: March 04, 2013, 09:37:00 am »
    Definately a +1 on being organized.  You can also find a C&R bound book at the bookfactory.com that looks very professional, and runs $10.00 for the paperback version or $30.00 for the leather bound version.

    Misfire51

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    Re: C&R Bound Book
    « Reply #6 on: March 04, 2013, 11:29:03 am »
    Check out RK Enterprize's .com / or 1-805-687-1416 . These guy's been dioin this sence 1981 , they have everything and can answer all question's. Call them ,they will take the time . Plus they offer alot of stuff . Hope this help's. Tony :thumbup
    Tony / Mighty Arms

    JesseL

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      • Lambert Gunworks LLC
    Re: C&R Bound Book
    « Reply #7 on: March 07, 2013, 01:49:52 pm »
    FYI, the agent I spoke to this morning says that as long as the software meets all the requirements of <some-code/regulation-I-can't-recall> then it's fine to use in place of a bound book and no variance is needed.

    Thernlund

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    Re: C&R Bound Book
    « Reply #8 on: March 07, 2013, 01:56:57 pm »
    Oooo... neat.  I'll have to look that up.   :thumbup


    -T.

    JesseL

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      • Lambert Gunworks LLC
    Re: C&R Bound Book
    « Reply #9 on: March 07, 2013, 02:03:55 pm »
    http://www.atf.gov/regulations-rulings/rulings/atf-rulings/atf-ruling-2008-2.pdf
    Quote
    ATF Rul. 2007-4, which allowed a FFL
    who had an approved variance to use
    computerized acquisition and disposition records to periodically download the required
    records to portable storage devices instead of
    printing out such reco
    rds, is superseded by
    this ruling.
    ATF finds that good cause exists for author
    izing the use of a computers and portable
    storage devices to create and maintain the
    records required by 27 CFR Part 478, Subpart H,
    as the use of computers is accepted throughout the business community as a reliable, cost-
    efficient means of maintaining business records.
    ATF also finds that the use of a computer
    to maintain required records, contingent upon the requirements outlined above, is
    consistent with the effect intended by the requirements of Subpart H, as it will result in a
    permanent, reliable record that will accurate
    ly indicate acquisitions and dispositions of
    firearms. Finally, ATF finds that the use of
    computer records prope
    rly containing all the
    required information should not hinder the eff
    ective administration of
    the Federal firearms
    laws or regulations – use of such records
    generally makes it easier for ATF to conduct
    inventories of firearms on hand and to a
    udit required records. Accordingly, ATF
    concludes that the requirements for approval
    of an alternate method or procedure in
    accordance with 27 CFR 478.22 are met.
    Held
    , licensed manufacturers, licensed im
    porters, and licensed dealers may use
    computers to create and maintain acquisition
    and disposition records
    required by 18 U.S.C.
    923(g)(1)(A) and 27 CFR 478.121, 478.122, 478.123, and 478.125(e), Subpart H, if the
    system meets the above
    stated criteria.
    Held further,
    licensees who wish to use computers to create and maintain their
    acquisition and disposition fir
    earms records in accordance wi
    th the requirements set forth
    in this ruling are not requ
    ired to obtain advance approva
    l in accordance with 27 CFR
    478.22.
    Held further,
    if administrative difficulties aris
    e through the use of portable storage
    media instead of printouts, the FFL will be requ
    ired to provide periodic paper printouts of
    such records at the request of th
    e Director, Industry Operations.
    ATF Rul. 2007-4, approved June
    26, 2007, is hereby superseded.
    Date approved: August 25, 2008
    Michael J. Sullivan
    Acting Director

    Thernlund

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    Re: C&R Bound Book
    « Reply #10 on: March 07, 2013, 09:46:02 pm »
    Well... I guess that answers that.   8)


    -T.

    ArizonaGunOwners.com

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